Documents

A document management system puts documents all in one place, ensuring that all employees are working with the same source of truth. Having an efficient and secure document management system is crucial to maintaining document integrity, protecting sensitive information, and ensuring uninterrupted access to critical documents.

With Documents, you can create a comprehensive library of documents and media assets, tailored to the needs of any of your company’s departments. This centralization ensures easy access and seamless sharing of the most up-to-date materials, such as price lists, sales tools, presentations, and more. What sets Documents apart is its flexible integration within the Appward platform. In most of our apps, you can select files directly from Documents to import as many relevant assets as you need.

A document management system puts documents all in one place, ensuring that all employees are working with the same source of truth. Having an efficient and secure document management system is crucial to maintaining document integrity, protecting sensitive information, and ensuring uninterrupted access to critical documents.

With Documents, you can create a comprehensive library of documents and media assets, tailored to the needs of any of your company’s departments. This centralization ensures easy access and seamless sharing of the most up-to-date materials, such as price lists, sales tools, presentations, and more. What sets Documents apart is its flexible integration within the Appward platform. In most of our apps, you can select files directly from Documents to import as many relevant assets as you need.

Document management made easy

  • Upload and download various file formats in a centralized location
  • Include descriptions for each file upload to make sure your team stays informed and connected
  • View important details about files such as size, extension, version
  • Identify who uploaded specific files for quick referencing

Organize and collaborate

  • Communicate with team members using Posts for easy collaboration
  • Attach notes to documents for contextual updates and improved collaboration
  • Efficiently organize and quickly access documents by type
  • Get notifications for file version updates and approval changes
  • Access full file history, from upload to present state
  • Use the Approvals feature to properly have documents reviewed before finalizing

Documents App Features

  • Upload documents directly from your computer or from the Appward cloud
  • Integrate uploaded documents into your existing workspace or project
  • Upload documents in various file formats, supporting a wide range of file types
  • Enable efficient collaboration by sharing uploaded documents and receiving feedback in real time
  • Ensure the security of uploaded documents , protecting sensitive information
  • Categorization by type allows for easy retrieval of documents when needed, reducing search time and improving productivity
  • Prevent confusion by ensuring everyone in your organization knows where to find specific types of documents
  • Identify patterns and trends within specific file types, improving informed decision making
  • Guarantee different iterations of files are systematically tracked and organized
  • Help prevent confusion by providing a clear history of changes and updates
  • Improve collaboration among team members by preventing the risk of having conflicting changes
  • Enables the ability to roll back to previous versions in the case of errors or unwanted modifications
  • Simplify the process of seeking approvals for documents by reducing manual steps and delays
  • Publicly display the approval status of each document , ensuring everyone involved is on the same page
  • Guarantee accountability by tracking document reviewers, preventing any potential issues
  • Discuss files and get input from others in your organization in a dedicated area
  • Add @mentions to message members and participants to directly send a Notification link to their Appward sidebar
  • Like a post to acknowledge and notify the author of a post
  • Attach documents, images, media and AppShare links to connect to any record in Appward
  • Add notes to documents to provide additional context
  • Enable collaboration to allow editing by others
  • Organize notes in folders for quick navigation
  • Use the HTML editor to format notes and highlight key information
  • Create quick visual concepts using the Drawing Tool
  • Collect data metrics to identify patterns, recurring issues, or bottlenecks in documentation
  • Analyze the gathered data to proactively address challenges, streamline processes, and promote continuous improvement
  • View insights derived from the data to understand the number of documents uploaded and what type is most frequently used
  • Collect insights on labor allocations and progress made on documents to monitor and assess efficiency